Text Extract

Text Extract is a feature within Audit Quicker Cloud's Document Markup tool that allows users to extract text from PDFs, images, and other document types directly into a cell in an Excel spreadsheet. This feature is particularly beneficial for auditors who need to transfer large amounts of data quickly and accurately.

How Does Text Extract Work?

Using the Text Extract feature is straightforward:

1. Select the Document: Open the document from which you want to extract text. This could be a PDF, an image, or another supported document type.
   1. You can open a document from either the Document Manager or Document Markup
2. Highlight the Text: Use the Text Extract tool to highlight the specific text you need to transfer.
   1. Select the blue text extract button on the left of the document
   2. Click and drag to highlight a region
3. Transfer to Excel: The highlighted text is automatically extracted and placed into the selected cell in your Excel spreadsheet.
   1. See Quick Shifts for rapidly making multiple extracts

Key Benefits of Text Extract

Time-Saving Automation:

Manual data entry can be incredibly time-consuming. Text Extract automates this process, allowing auditors to focus on analysis rather than data transcription. By reducing the time spent on manual entry, auditors can complete their tasks more efficiently.

Enhanced Accuracy:

Manual data entry is prone to errors, which can lead to inaccurate audit results. Text Extract minimizes these risks by ensuring that the text is transferred accurately from the document to Excel, maintaining data integrity and reliability.

Improved Productivity:

With Text Extract, auditors can handle large volumes of data with ease. This increased efficiency leads to higher productivity, enabling auditors to manage more audits in less time.

Use Cases for Text Extract

Financial Audits:

Extracting financial statements, transaction records, and other financial data into Excel becomes a breeze with Text Extract. This ensures that all necessary data is accurately captured and readily available for analysis.

Compliance Checks:

When conducting compliance audits, extracting policy documents, regulatory texts, and other critical information into Excel helps auditors ensure that all requirements are met and documented.

Performance Reviews:

For performance audits, extracting performance metrics, evaluation comments, and other relevant data into Excel allows for a comprehensive and organized review process.

Step-by-Step Guide to Using Text Extract

1. Log in to Audit Quicker Cloud: Access the Document Markup tool through auditquicker.com or the Excel add-in.
2. Upload Your Document: Navigate to the Document Manager to upload the document from which you need to extract text.
3. Highlight the Text: Use the Text Extract tool (blue) to highlight the text directly on the document.
4. Extract to Excel: The text will be automatically placed into the selected Excel cell.
   1. If you are using the Document Markup tool outside the Excel Add-in you can view Text Extracts in the Markup Preview
5. Review and Analyze: After the Text Extract is made the selected cell will be highlighted blue. This indicates that a link has been successfully created. If you select the cell, the Document Markup tool will automatically find the document of origin.