Sum Extract

In the world of auditing, precise calculations are crucial. Audit Quicker Cloud's Document Markup tool offers a powerful Sum Extract feature that simplifies this process by allowing users to extract and sum numerical data from various documents directly into Excel. This tool not only enhances accuracy but also significantly boosts productivity. Let's explore how the Sum Extract feature can transform your auditing workflow.

What is Sum Extract?

Sum Extract is a feature within Audit Quicker Cloud's Document Markup tool that allows users to extract numerical data from PDFs, images, and other document types and sum these numbers directly in a cell in an Excel spreadsheet. This feature is especially beneficial for auditors who need to perform quick and accurate calculations based on data from various sources.

How Does Sum Extract Work?

Using the Sum Extract feature is straightforward:

1. Select the Document: Open the document from which you want to extract numerical data. This could be a PDF, an image, or another supported document type. You can open a document from either the Document Manager or Document Markup.
2. Highlight the Numbers: Use the Sum Extract tool to highlight the numerical data you need to transfer. Select the orange sum extract button on the left of the document, then click and drag to highlight the numbers.
3. Transfer to Excel: The highlighted numerical data is automatically extracted, summed, and placed into the selected cell in your Excel spreadsheet. See Quick Shifts for rapidly making multiple extracts.

Key Benefits of Sum Extract

1. Time-Saving Automation:

Manual calculations can be extremely time-consuming. Sum Extract automates this process, allowing auditors to focus on analysis rather than data transcription and summation. By reducing the time spent on manual calculations, auditors can complete their tasks more efficiently.

1. Enhanced Accuracy:

Manual calculations are prone to errors, which can lead to inaccurate audit results. Sum Extract minimizes these risks by ensuring that the numerical data is transferred and summed accurately from the document to Excel, maintaining data integrity and reliability.

1. Improved Productivity:

With Sum Extract, auditors can handle large volumes of numerical data with ease. This increased efficiency leads to higher productivity, enabling auditors to manage more audits in less time.

Use Cases for Sum Extract

Financial Audits:

Extracting and summing financial statements, transaction totals, and other numerical data into Excel becomes seamless with Sum Extract. This ensures that all necessary data is accurately captured and readily available for analysis.

Compliance Checks:

When conducting compliance audits, extracting and summing regulatory figures, fines, and other critical numerical data into Excel helps auditors ensure that all requirements are met and documented.

Performance Reviews:

For performance audits, extracting and summing performance metrics, evaluation scores, and other relevant numerical data into Excel allows for a comprehensive and organized review process.

Step-by-Step Guide to Using Sum Extract

1. Log in to Audit Quicker Cloud: Access the Document Markup tool through auditquicker.com or the Excel add-in.
2. Upload Your Document: Navigate to the Document Manager to upload the document from which you need to extract numerical data.
3. Highlight the Numbers: Use the Sum Extract tool (Orange) to highlight the numerical data directly on the document. Click and drag to select the numbers.
4. Extract and Sum to Excel: The numerical data will be automatically extracted, summed, and placed into the selected Excel cell. If you are using the Document Markup tool outside the Excel add-in, you can view Sum Extracts in the Markup Preview.
5. Review and Analyze: After the Sum Extract is made, the selected cell will be highlighted orange. This indicates that a link has been successfully created. If you select the cell, the Document Markup tool will automatically find the document of origin.